• December 1, 2020
• Documentation
• Ekaterina Gorbatova

Every person who has citizenship of the Russian Federation and has reached the age of 14 is required to have an identity document. In Russia, this document is a passport. To obtain it, you must contact the authorities of the Main Directorate for Migration Affairs of the Ministry of Internal Affairs (formerly the FMS) with a corresponding application in Form 1P to replace the passport or issue it. If the replacement of a passport is associated with its loss or theft, you need to contact the Ministry of Internal Affairs department, they will issue a temporary identity card and make a record of the loss of the passport in their database. In all other cases, the application can be submitted to the MFC or online through the public services portal.

What documents are needed to issue or replace a passport?

Before contacting the Main Department of Migration of the Ministry of Internal Affairs, each citizen must collect a number of documents confirming the legal grounds for issuing or replacing the main document.

Currently needed:

• birth certificate;
• old passport (in case a replacement is necessary);
• 2 photos;
• a receipt confirming payment of the state fee;
• marriage certificate (it is needed, firstly, if the passport is being replaced due to a change of surname, and secondly, without it they will not put a marriage stamp in the new passport);
• birth certificates of minor children, the data of which is entered into the new document.

Drawing up an application

An application for issuance or replacement of a passport is submitted to the passport office. A sample of Form 1 is always available at the information stand, but it is better to familiarize yourself with the rules for filling it out in advance to avoid problems with obtaining a passport. In addition, it will save you time when filing documents in person.

1. When submitting Form 1 to the passport office, it is completed in person by hand using a ballpoint pen with black or blue ink.
2. Handwriting must be legible. It is best to write in block letters.
3. Corrections should not be allowed. If an error occurs, then there is nothing left to do but fill out Form 1P again.
4. It is imperative to calculate the space on the form, since no abbreviations are allowed, except in cases where the abbreviations are in the supporting documents.

Front side of the form

Column No. 1. The full last name, first name and patronymic of the citizen submitting the documents are indicated. The data is indicated as it should appear in the new document. That is, if the passport is replaced due to a change in the last name, first name or patronymic, then new data is indicated.

Column No. 2. A mark is placed on the applicant’s field in the form of X or V in the corresponding box.

Column No. 3. Date of birth is entered in the format “hh.mm.yyyy”.

Column No. 4. The place of birth is written exactly as indicated on the birth certificate, that is, if it was during the existence of the USSR, then it is indicated as it was customary under the administrative-territorial division that existed then.

Box No. 5. Marital status must be indicated in the application submitted to the passport office. Form 1 involves one of 4 options.

1. “I am married” - in this case, the fields relating to the identity of the spouse are also filled in: his last name, first name and patronymic, date of birth, as well as the date of marriage and the name of the body that carried out its registration, and the latter is indicated letter by letter exactly like this, as stated on the marriage certificate.
2. “Not married” - when such data is indicated, the columns regarding the spouse remain empty.
3. “Divorced/Divorced” - in this case, the details of the former spouse are indicated, and information from the divorce certificate is entered - the date and name of the registering authority.
4. “Widower/Widow” - in this case, the details of the deceased spouse are not indicated in the application.

Box No. 6. Here you must indicate the details of the applicant’s parents. They are entered as they appear on the birth certificate, even if one or both parents have already died. This information is needed to additionally confirm the citizen’s identity.

Column No. 7. Place of residence is indicated according to registration data (permanent or temporary). Column No. 7.1 is filled in only if the application is not submitted at the place of registration. Then you must indicate the full address of your place of residence.

Column No. 8. If the citizen submitting the application has ever had citizenship of another country, then in this column you need to put an X or V icon next to the word YES and indicate in detail which country he had citizenship of. If there is no other citizenship, then simply put an X or V next to the word NO.

Column No. 9. The actual reason for the appeal is indicated here. If a citizen receives or changes a passport upon reaching a certain age, then this is indicated. Initially, citizens who have reached the age of 14 are required to obtain a passport in the Russian Federation, and a replacement is made at 20 and 45 years of age. Also, as a basis for replacing the main document, you can indicate such reasons as changing the surname due to marriage, changing the surname, first name or patronymic for other reasons, changing gender, as well as the unsuitability of the document for further use (damage or wear and tear) or its loss. In addition to all of the above, a passport replacement may be required if the applicant’s appearance has changed significantly (for example, after plastic surgery) and it is impossible to recognize him in the photo in the old passport. In this case, the column is filled in as in the photo below.

Column No. 10. To be filled out by the applicant in the presence of an employee of the Main Department of Migration of the Ministry of Internal Affairs, who accepts the documents. The date is indicated when the documents were accepted.

Column No. 11. The data of the old passport, if any, is entered here. If the passport is lost, then its data is entered from a temporary identity card issued by the police.

housing subsidy department 1 request forms; sample filling

Thus, this form is not a certificate as such, but a request for information regarding the income of a person who has applied for subsidies (find out what is included in the income to receive a subsidy here, and how to calculate the average per capita family income to receive payments is written here). The need to introduce such a form is caused by the optimization of the work of government agencies in providing information, simplifying the procedure for obtaining certificates and reducing the time frame for issuing information.

1. “Information about the employee” - full name, SNILS, status of place of work - main or not.
2. “Information about the employer” - in two versions, for a legal entity (full legal or actual address and accounting telephone number) or an individual entrepreneur (full name, address, TIN, passport details, telephone.).
3. “Information on accruals” - the columns “month, year” and the corresponding “amount” are filled in, reflecting the amount of salary at that time. In addition to the six-month data, there is an additional column displaying the amount of accruals for the current month, if any.

• home owner;
• any legally capable person registered at this address;
• an authorized representative in the presence of a notarized power of attorney;
• parent, guardian, other legal representative of a minor child.

• young, large and low-income families;
• military personnel (including those transferred to the reserve);
• disabled people, orphans;
• employees of budgetary organizations;
• participants and veterans of the Second World War, as well as other military operations;
• other categories of citizens, the list of which is determined by regional authorities.

1. In the header of part No. 1 indicate the name of the organization to which the request must be submitted. This is the name of the territorial department of housing compensation.
2. Then enter your full name. the employee for whom the request was generated. That is, for which employee should the accounting department draw up a salary certificate for housing and communal services compensation?
3. Please enter your full name below. employee of the housing and communal services subsidies department and a telephone number for inquiries.
4. In part No. 2, the employer enters information:

• information about the employee: full name, SNILS, position;
• information about the employer: name, address, telephone number, name of individual entrepreneur, entrepreneur’s passport number;
• salary information: accruals for the last six months;
• signatures of responsible persons (manager/individual entrepreneur and chief accountant).

• official salary;
• pensions, scholarships;
• benefits and social support (both monthly and one-time payments);
• profit received under contracts (if a person provides services as a private individual);
• alimony payments;
• inheritance, if it is received in money;
• profit from the sale of real estate;
• interest on deposits;
• profit from farming and gardening, etc.

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Reverse side of the form

The reverse side of the form is mainly filled out by an authorized officer. The only exception is column No. 12. It is filled in if there has been a change in personal data: last name, first name, patronymic, gender, place and date of birth. Only those data that are subject to change are entered in this column. That is, if the surname changed upon marriage, then only the old surname is indicated in the column, the remaining parts remain blank. In addition, the same column indicates the document number according to which the changes occurred. In most cases, this is a document issued by the civil registry office. A sample of filling out Form 1P when replacing a passport due to a change of surname upon marriage is given below.

Certificate of salary for receiving housing and communal services subsidies

In some regions, it is practiced to transfer forms through the subsidy applicant. This is also unacceptable. An interdepartmental audit is carried out to identify fraud. Logically, fake information can be provided to the department by the applicant himself or in collusion with an accountant. The citizen must be excluded from the verification process.

That is why it is very important to know how long you can use the received certificate. So, according to the regulations in force in our country, this certificate is considered valid immediately within 30 days from the moment you receive it

If the certificate is sent by post, the delivery time will be extended. But if you decide to pass the certificate from hand to hand, this should not be done by the employee in respect of whom the audit is being carried out. Only as a last resort can he bring the document himself, but the latter must be sealed in an envelope.

• If “net” income is indicated, then no additional columns are needed, otherwise it is necessary to enter information about tax deductions and insurance payments made to extra-budgetary funds.
• Below the table you need to indicate the validity period of the employment contract and if it is indefinite, then this must also be noted.
• At the end, the document must be signed by
  the chief accountant and the head of the organization.

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First of all, when applying for a subsidy, you need to calculate whether your family is low-income, and what share in the income structure is paid for housing and communal services. In the first case, the total family income is compared with the cost of living in your region, in the second, the share should not exceed 22%.

As a rule, the role of the source is played by some company or enterprise acting as an employer. A citizen does not have the right to refuse to provide a certificate. If a person is employed simultaneously in several places, a certificate is requested from each employer.

Application Procedure

Documents for obtaining a passport are always submitted only in person. This also applies to teenagers over 14 years of age. There are several ways to apply for a passport:

1. Personally visiting the Department of Internal Affairs of the Ministry of Internal Affairs and providing a complete set of documents.
2. By contacting the multifunctional. There are passport offices there. A sample of Form 1 can be found on the information stand there. In addition, employees can always provide assistance in completing documents.
3. By submitting an application online through the government services portal, and then appearing in person on the appointed day with a complete set of documents. Recently, more and more citizens are choosing this method. However, you will still have to fill out Form 1 according to the sample at the passport office, since it must be filled out with your own hand.

The period for consideration of the application does not depend on the method of submitting documents, so the choice remains with the applicant. The passport is issued in the same place where the documents were submitted, that is, the citizen will have to visit the passport office again.

Correctly filling out an application for issuing or replacing a passport is one of the keys to success. If everything is done correctly and all documents are in order, there will be no problems with obtaining a passport of a citizen of the Russian Federation.

Where and how to get a certificate of residence: sample application

• Administration of the settlement/district. Local authorities, as a rule, issue certificates only in small settlements and urban areas where there are no other authorized institutions. In large cities, it makes no sense to contact the administration for a document about the place of registration.
• Department of the Federal Migration Service (passport office). Registration at the place of residence (registration) is carried out by the Federal Migration Service of the Russian Federation (Decree of the Government of the Russian Federation of July 17, 1995 No. 713), so every citizen can apply directly to the territorial division of this government body. Previously, the departments of the Federal Migration Service were called passport offices, but now they have been renamed, although the addresses remain the same.
• Management Company. Each company that services the housing stock keeps records of residents and has all the necessary information about them. The management company can be either a municipal institution - housing and communal services, or a private organization. In any case (regardless of the company’s form of ownership), you have the right to request the service of issuing a certificate free of charge.
• Archive. In rare cases, when you need to obtain a document about the place of registration, which will indicate information as of past years (a specific date), contact the archive. This institution can be located either in the local administration building or located separately.
• MFC. If a multifunctional center is open in your city, then the best option would be to contact this institution. The MFC operator will help you draw up and register a request (or will fill it out for you), check the documents, and perform all the necessary steps to obtain a certificate of residence. If the MFC electronic system is connected to the FMS database, the document can be issued within a few minutes.
• Unified portal of public services. If the FMS/administration information databases are connected to the gosuslugi.ru website system, then you can register a request without leaving your home.

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